It is currently being cleaned in drawers, cupboards, stalls, attics and garages. Extra time in the home often makes us more aware of clutter and disorder. Combined with the fact that we have to stay more at home it is a great opportunity to get sorted, cleared and removed things. No doubt it does good, even if it’s not so nice when you are in the middle of it.
The time we’re in can be a good opportunity to get the organization’s systems cleaned up as well. Not all tasks are as straightforward to get done from a home office, but going through digital systems and tools is at least a useful task that needs to be done anyway. Cleaning and auditing are in many ways two sides of the same issue.
By cleaning a management system, I mean ensuring that the information and data are both correct and relevant. This can be divided into several activities:
When revising documents, it is at the same time a good opportunity to simplify and improve the content. You should ensure that the content is relevant and easy to understand for the reader. Not too detailed and not too general. For insentience’s, foreign words and generally a lot of text, it makes the content harder to understand.
Content must be easily designed:
Some cleanup time in the management system should also include a session to ensure that tasks and activities are described at location and not several times in multiple documents. This will quickly achieve more adverse effects through
Describing the same thing in several places is often something that occurs over time. It can be a measure after a deviation that is resolved by writing new procedure instead of revising an old one. Or it may be new employees who do not have the full overview and create new content. It’s a bit like weeds in the garden, the system grows over time.
The advice is therefore to clean out similar content. With a good search tool in the software, you will find similar content and can remove redundant documents and text.
Removing excess procedures or content in the system feels just as well as removing old clutter from the garage!