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QMS Power Up

Your RamBase Quality Management System is becoming part of your RamBase Cloud ERP - bringing everything together in one unified platform. No more switching between systems. No more disconnected data. Just one seamless way to manage your business and quality processes. 

What's changing

Your systems are becoming one. And your Quality Management System is getting some serious upgrades.

Our product team have been working tirelessly for a long time on the QMS PowerUp project, crafting a modern QMS that is more intuitive, flexible, and powerful.

This means RamBase Quality Management System will be delivered on the RamBase Cloud ERP platform. Your current QHSES module will soon be renamed to Quality - where you will access your RamBase QMS.

You'll enjoy all the benefits of the new RamBase QMS - improved performance, a seamless user experience, and continuous updates, all within the tested and trusted RamBase Cloud platform. All your existing documents and version history will be intact, and migrated over on the new platform.

We're excited to finally invite you on board so you can get familiar with the changes well in time for the official launch later this year.

What's new?

 In short, the new RamBase Quality Management System will be hosted on our existing RamBase Cloud ERP platform, unlocking a wide range of benefits and new development opportunities. The new RamBase QMS is more intuitive, flexible and powerful - without the hassle of version upgrades. You'll keep the good parts of what you know and gain new capabilities, mobile access and much more.

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What's next?

We will be in contact shortly to align on next steps and migration. If you're eager to start the migration as soon as possible, please let us know and we'll prioritize this in the migration plan. 

In the meantime, explore what's new or jump straight to our FAQ for more details.

Cloud platform

RamBase QMS will now be on a future-proof SaaS platform that support efficiency, mobility and AI integration.

  • We handle the operations Freeing up time and IT workload for your organization
  • Continuous improvement releases No more waiting around for version upgrades
  • Enhanced architecture and security Peace of mind with a secure, modern platform that reduce risk and ensure compliance
  • Improved Public API Easier integration with your existing systems and extension tooling, providing flexibility and reducing the need for costly custom solutions
  • RamBase Data Integration Platform Connect data across systems without having to buy external integration services

 

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Modern optimized interface

 RamBase QMS PowerUp introduces a modern interface with new opportunities. Easier navigation and a more intuitive design simplify onboarding and help ensure better quality in every step.

  • Customizeable interface Personalize your workspace and tailor the interface to your role with customizable dashboards, widgets, and the ability to change theme
  • Menu and filtering options Stay focused and find what you need faster with improved filtering, more sorting options in columns, expanded menu options, and bookmarks for quick access to frequently used views 
  • Intuitive user experience  Work more efficiently with a streamlined and user-friendly experience designed to save time and simplify daily tasks

New and upgraded features

Our new QMS system comes with a wide range of flexible, new features to help you stay compliant with ease.

  • Integrated process flow tool Create diagrams like flowcharts easy and intuitively with Draw.io
  • Risk module Connect your risk assessment tighter to other functionality
  • Documented training Enhanced solution for documented training. Be audit-ready anytime
  • Automated workflows Save time and reduce errors. Your workflows on autopilot

 

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Upgrated mobile app

QMS on the go. Access documents and report issues on the spot.

  • Access and read documents
  • Create quality issues and actions
  • Mobile-friendly document viewing
  • Document look-up

FAQ

Find answers to questions related to the RamBase QMS PowerUp project.

Why are we doing this

We are moving the system to RamBase Cloud platform to improve performance, provide a better user experience, deliver faster updates and secure long-term sustainability. 
Will everything in QMS change

No. Your experience will stay familiar, while the underlying platform becomes faster, more reliable, and easier to improve over time. Think of it as changing the engine, not redesigning the car.

Core workflows remain intact, but you’ll notice a refreshed user interface, smoother interactions, and overall better performance. Many of these improvements come directly from customer feedback, and the new platform enables us to deliver future enhancements more quickly and consistently.
 
Some changes are necessary, but they are intentional and focused on long‑term value. For example, certain features have been renamed to improve clarity and ensure alignment with existing functionality on the RamBase Platform.
 
See the Feature Name Comparisons here:
 
Old Name New Name Why the change?
Role Competence Profile Reflects your skills and "what you can do" rather than just a title. 
Permission Group Role (duties) Describes what you can do in the system. 
Requirement Document Collection Better description of the functionality 
Read Requirements Competence Requirements Better description of the functionality 
Document Quality Document Distinguishes QMS from ERP documents.
Department Organizational Unit Department is already in use in Finance module, the new name gives more flexibility and reflects how users set up their structure.
Deviation Quality Issue Standardizes language with the new platform's modules.
Action Quality Action Standardizes language with the new platform's modules.
When will we move to the new system

We will reach out to you individually in June to align on a migration plan. We aim to get all customers up and running on the new platform as soon as possible. The migration is mandatory to secure ongoing security and support.

We anticipate minimal to no downtime during the migration, due to our phased approach. In rare cases, brief downtime may occur. We'll schedule these during off-peak hours and notify you at least 48 hours in advance.

The duration of the migration process depends on volume of data, the complexity of your setup, and any custom integrations involved.
Will we loose any data during migration
You will not lose any data during the migration period. All of your data, document content, version history and competence history will be migrated and preserved. The exception is some custom settings, like saved filters, that will not be migrated.
 
We've implemented data validation and backup processes to ensure everything transfers securely.
 
Standard integrations used for identity and access management will be preserved. If you have unique third-party integrations, please inform us in advance so we can verify compatibility and plan accordingly.
How is my data secured during migration

Your data is our top priority and is encrypted throughout the entire transition. We adhere to global compliance standards (GDPR, ISO 27001) and enforce strict internal access controls.

Our migration approach does not alter your original source environment. Your source data remains completely untouched and intact throughout the entire process.

 If you have specific compliance requirements, please contact support for a detailed security audit.  
What kind of support will we get

Migration: You will be fully supported during migration. If there is an error, create an incident ticket in the Support Portal and the Support Team will coordinate with development. There will be a 2 week Hypercare window after your migration is complete to ensure we deal swiftly with any discrepancies. 

Training: E-learning, online training and webinars will be organized to ensure your organization is ready for the change and gets full value from the system. You can also turn to our upgraded User Documentation for full details.
Is there a cost of moving to the new system There is no cost for our RamBase QMS customers to move to the new system.
When will we discontinue old RamBase QMS The old RamBase QMS solution will be discontinued in Q1 2028.

Still have questions?

Get in touch and we'll happily answer all your questions.
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