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Competence Management

RamBase QMS Module


How do you ensure that your employees have read the work instructions? In the Competence Management module each employee has an overview of their roles and the requirements for the roles.


Functionality in the Competence Management module

Competence management is much more than having control over courses and certificates. The importance of safeguarding the organization’s knowledge is clearly in focus in the latest version of ISO 9001.

In RamBase QMS, competence management is built up using roles and requirements for the various roles. Requirements for the roles are described in, and composed of, various documents: RamBase QMS documents, uploaded documents, quizzes, URL’s, or message documents. To test the knowledge, it is possible to add a quiz or to add co-signing of a document. In the case of co-signing, a professional responsible or manager must sign in addition to the employee himself. Using roles to describe the competence requirements of an organization provides a flexible system.


  • For Management
  • For Employees

Overview of competence

A manager can easily get an overview of the competence in a department or the company. Who has read what instructions and who has approved roles so they can perform specific tasks? This is one of the reasons why RamBase QMS is an ideal tool for documented safety training e.g., for use of hazardous work equipment.

  • Role-based setup
  • Easy overview of competence requirements for the employee
  • Easy overview of the competence of the organization for the management
  • Receipt for read documents
  • Repetitive Reading
  • Read notification when auditing documents

Roles and requirements

In RamBase QMS, each employee has an overview of their roles and the requirements for the roles. They can easily find which documents to read, and which have been read. Having an overview of the requirements provides a safe overview of the work. In the event of a significant changes or revision of a document, the employee is notified to re-read the document. If someone has been on vacation or other absence, the list of documents to be read is clear when they start work again. In this way, the company can ensure that all employees always have up-to-date knowledge of work routines and processes.