In industries where precision and compliance are non-negotiable, On-Systems faced a clear challenge: their current quality solution based on folders in SharePoint could no longer keep pace. With stricter standards like ISO 27001 for security, ISO 14001 for environmental management, and ISO 9001 approaching, the company needed a scalable, modern solution. By extending their trusted RamBase Cloud ERP solution with RamBase Quality Management System, On-Systems transformed their approach to quality, moving beyond compliance to build a robust, company-wide quality culture.
About On-Systems
On-Systems is a UK-based specialist in custom-designed power supply solutions for demanding sectors such as aerospace, defence, and industrial electronics. The company is known for its precision engineering and commitment to meeting complex regulatory and customer standards. At the core of On-Systems’ business, RamBase Cloud ERP ensures visibility, traceability, and control from production to delivery.
This strong digital foundation made it a natural next step to implement RamBase QMS to support quality, compliance, and document control at scale.
From fragmentation to structure
As their quality needs evolved, On-Systems recognised the limitations of a spreadsheet-based system. Manual workarounds, fragmented files, and inconsistent documentation created unnecessary risk and inefficiencies—especially during audits and recertifications.
The company needed a solution that was not only integrated and cloud-based, but one that could embed quality deeply into everyday workflows.
Choosing a scalable solution with RamBase QMS
For On-Systems, choosing RamBase QMS was a strategic decision rooted in both trust and practicality. With RamBase Cloud ERP already deeply embedded in their operations, extending the platform with RamBase QMS offered a seamless, low-friction path to digitalising quality management—without introducing new silos or system complexity.
“We chose RamBase Cloud ERP to bring more structure to our operations, and it quickly became clear that our quality system needed the same approach. RamBase QMS gives us a solid framework to meet evolving standards like ISO 27001 and aerospace compliance. We’re starting with document and competence management, but we’re building out a complete system that reflects how quality should really work in a modern manufacturing business.”
— Ray Dodd, Quality Manager at On-Systems
They weren’t just looking for a tool to meet compliance requirements, but a modern, scalable platform that could support document control, SOP tracking, risk management, and long-term audit readiness. Ease of use and scalability were essential, and RamBase QMS delivered both.
The implementation began with Document Management and Competence Management modules, centralising control and improving training visibility across the business. A four-day internal workshop helped map the system to real-world processes from the start, setting the stage for a smooth rollout to 40 users—and room to grow.
“We trust the people behind the product. RamBase QMS offers exactly what we need, and we knew RamBase would support us every step of the way.”
— Ray Dodd, Quality Manager at On-Systems
Next Steps
With a forward-looking mindset and the right digital tools in place, On-Systems has taken important steps toward securing long-term, sustainable quality in line with the demands of regulated industries.
RamBase QMS is a cloud-based quality management system designed to help manufacturers and distributors manage compliance, non-conformances, training, and continuous improvement in one intuitive platform.
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