Equipment Rental Management Software

WHY CHOOSE RAMBASE EQUIPMENT RENTAL MANAGEMENT?

Key benefits and business outcomes

One unified system connecting your entire business

Eliminate the need for multiple disconnected systems by consolidating your entire rental process into a single, integrated platform that connects every aspect of your business. This streamlines operations, reduces manual data entry, and ensures seamless communication across all stages of the rental process.

Stronger financial insights and asset profitability

Harness real-time financial analytics to optimize your rental fleet and drive profitability. Detailed performance metrics give you greater control and visibility into each asset’s financial contribution, helping you make strategic decisions to boost bottom-line results.

Scalable architecture that grows with your business

As your business expands, our cloud-based platform scales to meet your needs, accommodating increased volume and complexity. From adding new locations to integrating with additional systems, our flexible architecture adapts to your evolving business requirements.

Enable fast, reliable delivery to customers

Automate scheduling, dispatch, and logistics to ensure timely and accurate delivery of rental equipment to your customers. With real-time tracking and streamlined processes, you can enhance customer satisfaction by providing a seamless rental experience.

Reduced compliance risk through centralized documentation

Keep all compliance-related documents, manuals, and certifications in one secure, centralized location. This minimizes the risk of errors, ensures regulatory requirements are always met, and simplifies audits and inspections.

Optimize utilization and financial performance

Maximize the value of every asset with tools designed to monitor usage, predict demand, and improve fleet management. By ensuring optimal utilization, you increase revenue and reduce idle time, leading to stronger financial returns.

Many rental businesses struggle to accurately track depreciation, utilization, and cost recovery. Our platform gives you financial clarity to maximize ROI.

Stop guessing where your assets are. Get live availability, location tracking, and historical utilization across every unit.

Scattered systems slow you down. Consolidate rental operations, logistics, service, procurement, and finance into one real‑time platform.

Struggling with maintenance delays or tracking issues? Reduce downtime with automated service triggers, complete maintenance records, and streamlined service scheduling.

Compliance errors can be costly. Stay audit‑ready with centralized certifications, inspection logs, manuals, and automated compliance alerts.

Core capabilities for streamlined rental management

Our solution streamlines equipment rental management, from tracking unit performance and maintenance to handling availability and customer contracts. With tools for compliance, invoicing, and financial integration, it helps optimize operations and improve efficiency across your business.

Fleet lifecycle management

Track each unit from acquisition to retirement, including utilization, service, documentation, and financial performance.

Maintenance and service

Minimize downtime with planned service workflows, automated unavailability during repairs, full traceability and documentation.

Multi-layered availability control

Instantly see what’s available and where, with product-level and unit-level visibility, depot and zone insights, and automatic allocation logic.

Efficient invoicing and finance integration

Any changes in rental periods, pricing, or conditions are instantly reflected in invoices, and financial utilization data.

Cross-hire and sub-renting support

Quickly cover shortages or peak demand with integrated supplier management, cross-hire workflows, cost and availability tracking.

Compliance and documentation

Every unit has a complete digital record including manuals, inspection reports, certifications, automated reminders and expiry alerts.

CRM and contracts

Manage customer relationships, contracts, renewal cycles, and pricing in one place.

Transform how you manage your rental fleet

Bring every asset, every process, and every team into a single platform and unlock the full potential of your rental business. Our solution gives you financial and compliance control, real‑time fleet visibility, and automated workflows so you can deliver faster, operate smarter, and grow profitably.

Contact us to learn more.

Subscription & Licenses Provide a steady income with recurring subscriptions for licenses and other intangible objects. Set up recurring order schedules and get an easy overview of all your customer’s subscriptions. Gain clear insight into the health of your subscriptions with real-time visibility into key invoicing information.

Service & Maintenance

Make sure your rental items are performing their best at all times. With support for corrective, preventive, risk-based and condition-based maintenance, you can rest assured that your items are always up to standard. Easily manage your service orders, operators, machines, documentation and spare parts needed in the same system.

Supply Chain Management Get end-to-end supply chain visibility into the materials, parts and aftermarket components you need to service your client base. Use the collaboration tools already in the system to communicate effectively and efficiently with your entire supplier base. Stay in control with demand forecast and planning tools connected to your supply chain.

Life Cycle Management From the time the rental item was bought until the product's final use, get the control and visibility you need to manage the rental item. If you're at the office or in the field, all item details, such as manufacturer, documentation, maintenance history and spear parts, are available on any device.

Manage Inbound Rental Maybe you also need to rent items yourself to use in your rental business - we got you covered! With intuitive item handling processes in place, you'll have complete control over inbound rental items, actual stock quantity and outbound rental items. And when the rental period is over, quickly ship the item back to the supplier or initiate purchase order for the given item.

Rental Workspace Stay in control of all your ongoing and planned rentals in one easy-to-use dashboard. Key figures about the status of your rental fleet are updated continuously. Get essential statistics on how your rental items are performing. Create relevant reports for your business, and have them readily available on the rental dashboard.

Covering all your core processes

The Rental Module is only one part of a complete ERP system that covers all the key processes you need to handle your business. RamBase Cloud ERP covers the whole quote-to-cash process with integrated modules for finance, production, sale, procurement and quality to name a few.

Don't settle for multiple systems not communicating with each other, with RamBase you get all the core processes you need in one system and the tools to integrate with other niche systems.

Experience the range of modules in RamBase Cloud ERP.
Be amazed by our platform integration possibilities.
Excel with our industry features in your field of work.

System insights

Employee Qualifications

Remove mundane task from middle-management. Employees can easily manage and update their own qualifications in RamBase.

DENNE DELEN MÅ ERSTATTES MED NOE ANNET

Aarbakke strengthens its digital foundation with RamBase Cloud ERP

Hear from our customers

Hear from our customers

Your quality partner

Turning procedures into progress

Pursuing 3 different ISO certifications in one go

EQUIPMENT RENTAL MANAGEMENT