The best use of one-point lessons

Have you ever wished that work instructions could be as simple and visual as Lego or IKEA manuals? With one-point lessons and RamBase QMS, this wish can become a reality.

Inspiration from childhood

Ever since we were little, Lego has taught us to follow visual descriptions, and anyone who has bought flat-packed furniture from IKEA is well used to using their visual assembly instructions. What Lego, IKEA and many others have understood is that dotted images and graphics are often easier to understand than a lot of text. In addition, it removes challenges associated with different languages.

A one-point lesson is a simple, visual and point-by-point description of how to carry out a specific work task. The one-point lesson sets a firm standard that ensures that everyone performs the same task in the same way – the best way.

One-point lessons are the ideal tool when you want to convey an instruction in a simple and visual way. More and more companies use such documents as a natural part of their Lean and improvement work.

One-point lessons are ideal tools when you want to convey an instruction in a simple and visual way. More and more companies are using it as a natural part of their Lean- and improvement work.

Simple is not always the safest

Many professions that today use one-point lessons prepare these as file documents in Word or PowerPoint, and then print them out or post them in a common area. However, it is important for the management to be able to control that only the latest version is available to those who need to read it, and that everyone knows where to find these documents.

One of the challenges with Word and PowerPoint documents is that there is no built-in standard layout, and that images and text can therefore easily shift.

However, the biggest problem is that it is easy to get confused when important updates arrive. It will be important to know that everyone uses the same and latest version of a document, and that even those who carry out the task regularly get new changes.

How can it be ensured that everyone relates to the same and latest version?

Always latest updated version

As a digital tool, RamBase QMS is ideal both for preparing and managing one-point lessons. As RamBase QMS is web-based and available on PC, tablet and mobile, those who will carry out the work tasks will always have easy access to the latest updated version of the one-point lessons.

RamBase QMS's functionality for visual documents and process modeling is very easy to use, enabling employees at all levels of the organization to create simple instructions for their areas. It is also easy to give feedback on each document, thus contributing to continuous improvement of the lessons.

With RamBase QMS, you also have a full overview of who needs to read the various documents - and who has actually read them.

Useful tips for good one-point lessons:

• Define standards for single-point lessons for faster and easier use.
• Symbols and text colors should always mean the same thing
• Begin one-point lessons by focusing on the risks associated with the work tasks.
• Feel free to visualize the sequence in the form of a flow model.