You Can’t Build Quality with the Wrong Tools

For manufacturers, quality isn’t just about output - it’s about consistency, compliance, and creating a safe working environment. But too often, the systems supporting those goals are out of step with the demands on the shop floor. Disconnected documents, spreadsheets, manual audits and ageing software make it harder to stay compliant, respond to change, and drive improvements.

The problem: Workarounds that don’t work

Here’s how most small- and medium enterprise (SMB) manufacturers are still trying to manage quality, and why it’s becoming unsustainable:

• Word Docs & Excel Files

Standard Operation Procedures (SOP) live in folders, version control is patchy, and no one can be sure if the latest procedure has been read, let alone followed.

• SharePoint Chaos

Used as a document library rather than a system, SharePoint offers no training tracking, no sign-off validation, and no audit trail.

• Learning Platforms Misused

An Learning Management System (LMS) might handle e-learning, but it can’t manage controlled documents, real-world compliance or safety-critical task readiness.

• File Servers & Cloud Drives

Dropbox or your G: Drive doesn’t manage access by role, track changes or enforce standards. It's a risk, not a system.

• Emails as Action Logs

Corrective actions vanish into inboxes. Without structure, things slip and problems repeat.

• Legacy ERP Modules

Many older ERPs include basic quality features, but they fall short of supporting modern compliance, safety or audit-readiness. Core processes end up scattered across spreadsheets, PDFs, and stopgap tools.

If you can relate to any of these scenarios, now is the time to discover a cost-effective solution that can be implemented quickly, without disrupting day-to-day operations.

The solution: RamBase QMS

RamBase Quality Management System gives you full control of your quality and compliance processes, independently of your ERP system. RamBase QMS is built specifically for companies that need to manage ISO certifications, training, health and safety, and continuous improvement without creating more admin or IT overhead.

• Can work alongside your existing ERP system
• ISO-ready: built for 9001, 14001, 45001, 27001 and beyond
• Cloud-based, scalable, and easy to onboard

Here’s what it helps you manage:

SOPs & Controlled Documents

Create and update visual, structured SOPs with version control, approval workflows, and “read & understood” signoffs. 

Health & Safety Compliance

Assign safety-critical documents to roles, track who has completed training, and ensure every operator is qualified and signed off.

WOC (Walk, Observe, Communicate)

Run live audits and observations on the shop floor. Capture findings and corrective actions immediately - no paperwork or delays.

Competence & Training Logs

See exactly who’s trained, on what, and when. Get alerts when procedures change, and retraining is required.

Deviations & Corrective Actions

Log non-conformances, track root causes, assign tasks, and escalate if deadlines are missed — all in one central, auditable system.

Explore all the quality modules RamBase QMS has to offer

Proven impact in manufacturing

Hydro moved from 160,000+ paper-based audits to a digital WOC process. Saved over 30 minutes per audit and captured 1,000+ improvements with full traceability. Learn more about Hydro in our customer story.

Blu Electro adopted RamBase QMS to manage ISO 9001, 14001, and 45001 standards across multiple entities. Centralised quality processes, streamlined safety training, and enabled full audit readiness. Learn more in our interview with CEO Terje Egeland at Blu Electro.

Why Manufacturers Choose RamBase QMS

• Independent of your ERP - deploy without disruption
• Built for the factory floor - easy for teams to adopt
• Reinforces HSE and ISO compliance
• Grows with your business - from single-site to multinationals
• Reduces audit stress and admin workload
• Keeps safety and quality integrated, not siloed

Quality and safety deserve better tools

 

Now is the time to own the initiative. RamBase QMS gives manufacturers a smarter, structured way to manage compliance, training, safety, and improvement - without the mess of spreadsheets, scattered documents, or duct-taped systems.