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Future of Procurement

13.00-13.45
Eldin Jakupovic | Morten Kvam Andresen

This is a pre-read for the "Future of Procurement" session at the Summit 2024.

The procurement process plays a crucial role and adapts to the specific context of your business. In this session, we will focus on converting your requirements to request for quotation and purchase orders. 

As of now, we are in the process of developing a new application for purchase requirements. Our goal is to ensure that this application is precisely tailored to meet your unique needs. This session offers a platform to share your insights and feedback on how we can meet your needs within RamBase

 

To get the most out of this parallel session we encourage you to read through and reflect how the questions and topics below impact your business, make sure to note down your talking points to bring to the Summit discussion. 

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Automated procurement processes
What do you consider important to automate?

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Generation and transmit purchase orders to suppliers
What level of supplier data integration is typical for your industry?

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Order and confirmation tracking
What is important in regards to order and confirmation tracking?

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Supplier collaboration 
How do we collaborate in different contexts?

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Evaluate supplier performance
What metrics are important to you?

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Procurement and inventory management policies
What challenges have you faced in aligning procurement and inventory management policies with changing business needs?

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Make informed decisions based on accurate data and real-time visibility
What kind of  information is important to you?

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Risk assessment and mitigation strategies to minimize potential impact on operations
What specific risk assessment tools or methodologies do you employ to identify potential threats?

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Continuous improvement initiatives in supplier relations
How do you measure the success of continuous improvement initiatives in supplier relations?

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Supplier identification and selection
Which factors that matter in a Request for Quotation(RFQ)?

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Negotiation and contracting – pricing, terms, and conditions
What are your key strategies for negotiating terms and conditions that benefit both parties?

Purchase requirements management

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Figure 1: Purchase requirements management

The new purchase requirements management application identifies requirements for creating purchase quote requests (SRQ), or requirements to be attended to for timely replenishment of direct material through the creation of a Purchase order (SPO).

 

The requirements are all associated with created sales orders for stocked items or production work orders. This requires creation of production work orders throughout the product structure, to the lowest level of subassemblies.

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Quote requests can be created based on requirements on accumulated quantities across several orders, by order, for subcontracting or based on sales quote requests. A quote can include several products and it can be sent to multiple suppliers for quoting.

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A purchase order can be picked up as a requirement from the Purchase Request (PUR) application or forwarded a purchase quote directly into a purchase order for a specific supplier. Purchase orders from PUR can be based on accumulated requirements, requirements by order, based on Reorder points or for Subcontracting.

  • Tema for dagen

08.30 - 12.00

 

Intro kurs for finans
  • Gjennomgang av sammenhengen i finansmodulen med resten av systemet.
  • Kunnskap hva som skal være på plass for en periodeavslutning.

12.00 - 13.00

Lunch

13.00 -15.00

UX Workshop

  • UX gjengen fra produkt kjører en introduksjon til utvalgte RamBase prosjekter.
  • God tid til inspill, ris, ros og spørsmål fra dere partnere.

 

 

Create quote requests

The different tabs within the quote request in PUR should be used in a planned manner.

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Time is of the essence for RFQ based on Sales quote requests. This is a collaboration between procurement and sales.

Subcontracting of external operations are also time critical, as these orders are already confirmed to customers, and the production work orders are created. Avoid unnecessary waiting time by promptly processing the requirements in collaboration between procurement and your production planners.

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All requirements that should be associated with a specific order should be processed before reviewing the accumulated tab, as these should be reviewed in isolation form aggregated demand.

The purchase quote requests can include several parts and be sent to numerous suppliers, and each part can have independent documented requirements that can be disseminated through the quote request workflow.

Purchase orders

Purchase requirements must be handled in a timely manner, to ensure orders are set in time for the goods to arrive upon the planned consumption in production. The different tabs for Purchase orders in PUR should be used in a planned order.

 

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Subcontracting will often be time critical. Process these requirements in collaboration with production planner.

For direct material:

Always review the products with reorder point first, to respond to changes in stock level that trigger replenishment orders.

Next, generate requirements that should be handled back-to-back based on sales orders.

The last, remaining requirements should be picked up on the accumulated requirements to generate demand-based batch procurement.

RamBase partner Mazeppa

Mazeppa er en av våre norske partnere som har solgt og supportert RamBase lengst i Norge.

Bli bedre kjent med Mazeppa

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Finn veien

Smart Industri 2022

Mandag 23. mai  kl. 09:00 – 17:00
Tirsdag  24. mai  kl. 09:00 – 18:00
Onsdag  25. mai kl. 09:00 – 15:00
NOVA Spektrum
Norges Varemesse AS
Messeveien 8, 
2004 LILLESTRØM

Take part in the discussion!

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We hope you've noted down some ideas to bring to the session and trust that you now possess a thorough understanding of the various purchasing requirements processes.

Most importantly, we want to hear from you!

We encourage you to bring any questions or feedback to our workshop discussions. Your inputs will influence the direction of our development.